Technology Innovation Fund Guidelines
I. Description of Fund
The Louisiana Technology Innovation Fund
(The Fund) was created by SB 1253/Act 481 of the 1997 Regular Legislative
Session. The Fund is a dedicated fund created in the State Treasury that
requires annual appropriation by the legislature. The Fund is appropriated by
the legislature and administered by the Commissioner of Administration.
The Fund is created to be an incentive to
accelerate the implementation of electronic government and to encourage state
agencies to pursue innovative and creative approaches using technology to
provide needed citizens services more cost-effectively and efficiently.
The Fund allows agency technology innovators
to compete for dollars on a year round/on-going basis. Dollars are provided for
agency proposals proposing that cost-savings, additional revenue generation
and/or better service delivery would be realized. The Fund is not to be used to
replace or offset appropriations for on-going technology expenditures and
II. Purpose of Fund
The Information Technology (IT) Innovation
Fund provides "seed" money for up to twenty-four (24) months for
innovative, single or multi-agency projects. The fund furnishes a mechanism to
identify and initiate cost-effective technology innovations in state
government. It operates like the equivalent of a venture capital fund in the
private sector - allowing agency innovators to compete for available funding.
It will be available to fund projects that, at a minimum:
- demonstrate innovative use of technology to dramatically
improve/reengineer work processes or link across programs and agencies;
- promise substantial benefits to the public such as improved
information dissemination and increased timeliness or quality of service;
- promise substantial benefit to one or more agencies or programs
through lower operating costs.
III. Eligibility for
In accordance with guidelines established by
the Louisiana Technology Innovations Council (herein after referred to as the
Council), the monies in the fund shall be granted when funding has not
otherwise been provided for the following:
- The procurement of information technology systems and services.
- The procurement of telecommunications systems and services.
IV. Funding Priorities
The Louisiana Technology Innovations Fund
(LTIF) supports innovative and exemplary projects that can serve as models for
using information technology in state government. Every project supported by
the LTIF should be a significant demonstration of how information technologies
can be used to extend valuable services and opportunities to all aspects of
government--government to citizens, government to business, and government to
government. In addition, the development of an advanced information technology
infrastructure depends upon the contribution of a wide variety of skills,
ideas, and perspectives. Therefore, LTIF-supported projects should, to the
greatest degree possible, reach out to citizens, businesses, and other
government entities to catalyze partnerships that help build a digital state
Innovative projects can encompass, but are
not restricted to: a demonstration of a cutting edge technology, a new
application of a proven technology, a creative strategy for overcoming
traditional barriers to improving services, a new configuration of existing
information resources, or the use of IT in a unique setting. An LTIF project
should offer new and practical insights into the use of information technology.
The LTIF emphasizes the application of technology to meet the public's needs,
and not simply on the use of the technology. Therefore, each project should
identify specific problems or needs being served, use the technology to offer a
concrete solution, and produce measurable outcomes.
An LTIF project is more than simply adding
technology to address a problem, or incrementally modifying an existing
process. Projects are expected to apply technology creatively and, in so doing,
bring about meaningful changes in how services are provided and in the
relationships between the government entity and its partners and clients.
Projects that would receive a high priority
- Interactive Web-enabled initiatives that are user friendly, and
extend services to the public, businesses, or other government entities
- Collaborative partnerships between and/or among agencies
- Improvements to the state's technology infrastructure
- Innovations that could serve as a model to be used by others
- Provide opportunities to extend services to under-served areas.
Projects that would not receive a
high priority are:
- Continuation or enhancements to existing systems
- Incremental upgrades or technical evolutions of existing
- Intra-departmental solutions with limited scope of effect
- Those that emphasize technology that may be new to the Proposer,
but are in use in other departments
- Those where the agency cannot demonstrate adequate support to
maintain the implemented solution
- Those that are research and development oriented with loosely
- Those that depend on unproven technology
V. Criteria for
- Better Service Delivery - Provide substantial benefits to the
public such as increased/improved information dissemination,
increased/improved timeliness or quality of service delivery, or reduced
- Cost Savings - Provide substantial benefit to agencies or programs
through lower operating costs.
- Revenue Generation - Assist agencies in more timely and increased
collection and deposit of revenues into the state treasury.
- New and/or Innovative Use of Technology.
- Return on investment/demonstrated results within 24 months.
- Demonstrates Best "Business" Practices.
- Feasibility of Project.
- Consistency with agency strategic information technology plans and
when an overall state plan is adopted, consistency with state plan.
- Consistency with Overall Agency Goals and Objectives
VI. Procedures for
Applications must be submitted as follows:
Chairman of the
Louisiana Technology Innovations Council (7 Copies)
Administration (1 Copy)
Committee on the Budget (1 Copy)
Office of Planning and
Budget (1 Copy)
Office (1 Copy)
Copy of the request in electronic format (MS
Word) to the Chairman of the Council at this e-mail
submitted must use the Standard Proposal Format -- See Proposal Format. Note: When submitting a proposal by overnight mail
or hand delivering it, the proposal should be sent to the designated
these addresses. Proposals must be
submitted along with a cover letter signed by the Secretary, Undersecretary (or
their equivalents) and the Project Manager.
A. Proposal Forms will then be reviewed by the Office of
Planning and Budget to insure funds have not already been provided for such
technology and returned to the Division of Administration (DOA) within 5
working days following receipt of the proposal.
B. Proposal Forms will then be reviewed and assessed in
accordance with the process established by the DOA for functionality, technical
specifications and applicability of proposed hardware, software, and contracted
services to help ensure the successful completion of the proposed project. The
assessment must be returned to the Commissioner of Administration within 10
working days of the assignment to appropriate staff.
C. All Proposal Forms and the assessment and reviews
will then be provided by the Commissioner of Administration to the Council for
it's consideration at least 15 calendar days prior to the next regularly
scheduled Council meeting.
- Narrative justification must be included with the Standard Proposal
Form providing a description of the Innovative Technology requested, how
it will be used, and what benefits will accrue to the state or its
citizens as a result of its implementation.
- A cost/benefit analysis must be provided showing the return on
- A five year long-range plan for the use of the proposed new
technology must be provided by the proposing entity.
- A detailed explanation of agency, interagency, departmental, or
interdepartmental savings, revenues, or efficiencies which will occur due
to the application of the proposed new technology.
- A detailed explanation of how the proposed new technology will be
integrated with existing technologies.
- A detailed explanation of how the success of the project will be
VIII. Criteria for
Each proposal is rated on the following
- Compliance with Funding Priorities
- Benefits to be achieved
- Multi-agency application or portable to other agencies
- Completeness of the project design
- Implementation plan with related timeline and milestones
- Accountability/Demonstration of Auditable Results
- Benchmarking partners and/or Best Practice references
IX. Proposal Awards and
The approval of proposals and award of
dollars will be made by the Council. The Council is composed of five
individuals as follows:
- The president of the Senate, or his designee.
- The speaker of the House of Representatives, or
- The commissioner of administration, or his
- An undersecretary or deputy secretary of a
state department, appointed by the governor.
- A member of the Council of Information Service
Directors, appointed by the governor.
- Proposals will be ranked in priority order by the council and
awards will be made in the order of the established priorities.
- Awards will be limited to one million dollars ($1,000,000).
- The Council may review and adjust the amount of any award as it
- The Council reserves the right to reject any or all proposals.
- Upon approval of an award, the Commissioner of Administration will
be notified of the Council's action and the Commissioner will adjust an
agency's interagency means of financing and associated expenditure
categories to accurately reflect the amount of the award. The Commissioner
of Administration will immediately notify the Joint Legislative Committee
on the Budget and the Legislative Fiscal Office.
- The amount of the award shall be designated and reserved from the
fund for the duration of the project to ensure implementation.
- The Council reserves the right to recommend revocation of funds for
any projects that experience significant departure from the agreed upon
proposal, changes in scope, benefits, or other major factors inhibiting
the successful completion of the proposed project.
- All application proposals that are approved and awarded funds shall
be subject to a performance audit by the Commissioner of Administration
and/or the Legislative Auditor.
X. Progress Reporting
- Award recipients shall provide progress reports at each scheduled
milestone date submitted in the original proposal. Such progress reports
shall indicate progress attained for that milestone. Any slippage in
schedule and actions employed to get back on schedule must be reported to
- A final project report shall be provided no later than 90 days
after completion of the project. This report should provide a
post-implementation review of the project identifying any pitfalls
encountered, best practices employed, benefits achieved or to be achieved,
and recommendations to other agencies considering the use of such
- For the first three fiscal years following implementation, the
agency will monitor and report the extent to which the performance goals,
as required by Section VII above, are being met.
- Continued annual
reporting of benefits achieved through the use of the technology is
encouraged via the agencies budget reporting process.
- Progress reports under Paragraph A and the final report under
Paragraph B, under Section IX, shall be submitted to the Commissioner of
Administration, the Louisiana Technology Innovations Council, the Joint
Legislative Committee on the Budget, the Office of Planning and Budget,
and the Legislative Fiscal Office.