Non-State Capital Outlay
Training Manual
State Capital Outlay
Training Manual
State Capital Outlay
Chapter 4: Capital Outlay Budget Execution
Capital Outlay Budget Execution
Capital Outlay Budget Execution
Key Points
It is important to understand the difference between receiving an
appropriation and receiving funding. For General
Obligation Bond funding, the Act indicates what has been
appropriated. The appropriation must be funded through the
issuance of a line of credit.
All entities with an appropriation in the Act will receive an
Appropriations Memorandum from the Commissioner of
Administration.
For new projects, entities must submit both a Cooperative
Endeavor Agreement Data form and a Request for Line of
Credit form.
For existing projects receiving supplemental funds, a new
Request for Line of Credit form is required.
For existing projects that are fully funded with Cooperative
Endeavor Agreements in place, no forms are needed.
Reauthorization for previous lines of credit occurs in July.
4-1
Appropriations
The sample below is formatted to mirror the way that appropriations appear in
the Capital Outlay Bill (and as they are included as an excerpt in the annual July
appropriations memorandum). Each line item component is identified below.
SAMPLE APPROPRIATION
35
50-NGY
A
LINCOLN PARISH SHERIFF'S OFFICE
B
08187
C
supp 50-NGY-07B-01
D
36
(674)
E
Public Safety Complex, Planning
F
37
(Lincoln)
G
38
Payable from General Obligation Bonds
H
39
Priority 1
$50,000
I
40
Priority 2
$1,000,000
J
41
Priority 5
$4,000,000
K
42
Total
$5,050,000
L
A.
Agency Number
G.
Parish
B.
Agency Name
H.
Means of Finance
C.
AFS budgeting number
I.
Reauthorized Appropriation
D.
FP&C project number
J.
New Appropriation
E.
BDS budgeting number
K.
New Appropriation
F.
Project Title
L.
Total Appropriations
4-2
 
4-3
4-4
4-5
REQUEST FOR LINE OF CREDIT
The purpose of this Request is to gather information and representations which will assist the Attorney
General of the State of Louisiana and Bond Counsel to the State of Louisiana in determining whether the
moneys from the line of credit being requested by you and to be issued by the State Bond Commission on
your behalf and/or use of proceeds of the State of Louisiana’s general obligation bonds issued on your behalf
will comply with the Louisiana Constitution, the provisions of the Internal Revenue Code of 1986, as amended
(the “Code”), and applicable income tax regulations to insure that interest payable by the State on such bonds
will be tax exempt. If you have questions regarding this questionnaire, you can contact the Public Finance
Section of the Attorney General’s Office at (225) 326-6020.
In order to obtain a line of credit, you must establish that the project is ready to proceed and that there
is no impediment to the sale of bonds by the State on the date the line of credit is granted.
Responses to the questions herein may be stated in the spaces provided or on attachments to this
Request. The Request should be approved and signed by a duly authorized representative who is responsible
for coordination of the legal and financial matters and concerns of your entity in connection with the proposed
bond issue. Please respond as accurately as possible.
1.
REQUESTED BY: ______________________________________________________________
(Agency or Department)
REQUESTED FOR: _______________________________________________________________
(Agency or Department)
2.
Project Description as found in the Capital Outlay Act:
COPY PROJECT TITLE FROM PAGE OF THE ACT ENCLOSED WITH APPROPRIATION
MEMO
3.
Justification for the request for a line of credit (include anticipated timing of the expenditures):
EXPLAIN WHY FUNDING IS NEEDED AND WHEN FUNDING IS NEEDED
4. Amount and priority of appropriation as stated in the Capital Outlay Act:
COPY AMOUNTS FROM PAGE OF THE ACT ENCLOSED WITH APPROPRIATION MEMO
Priority 1
$____________________
Priority 2
$____________________
Priority 3
$____________________
Priority 4
$____________________
Priority 5
$____________________
5. Priority and amount of cash line of credit requested:
REQUEST TOTAL AMOUNT APPROPRIATED FOR EACH PRIORITY
PRIORITY
1
$___________________
PRIORITY
2
$___________________
6.
Amount of priority 5 non-cash line of credit requested: $____________________
7.
Projected cash flow for line of credit. Total funds to be spent within each time period (not cumulative):
4-6
1-6 months
7-12 months
13-18 months
19-24 months
$ ________________ $ ________________ $ ________________ $ ________________
25-30 months
31-36 months
Total Line of Credit Requested
Should equal total of questions 5 and 6
$ ________________ $ ________________ =
$ _______________________
8.
Break out the anticipated use of the money by category (e.g. planning, land acquisition, construction,
equipment) for costs of the project:
Facility, Land,
Equipment or Other
Capital Expenditures
Asset Life
Date Placed In
Including Interest
in Years
Service or
During Construction
(ADR midpoint
Anticipated to be
(Please Describe)
or Appraisal)
Placed in Service
Amount
THESE CATEGORIES CORRESPOND
TO THOSE ON THE CAPITAL OUTLAY
REQUEST. IF YOUR APPROPRIATION
IS FOR LESS THAN THE REQUESTED
AMOUNT OF STATE FUNDING, THIS
IS YOUR OPPORTUNITY TO EXPLAIN
HOW FUNDS CAN BE USED TO
“FUNCTIONALLY ADVANCE” YOUR
PROJECT.
INDICATE LIFE EXPECTANCY OF STRUCTURES
AND EQUIPMENT. ALSO INDICATE WHEN YOU
WILL COMPLETE CONSTRUCTION AND/OR
BEGIN USING THE NEW/RENOVATED FACILITY
OR EQUIPMENT.
INDICATE THE AMOUNT OF THE
REQUESTED LINES OF CREDIT
THAT WILL BE USED FOR EACH
CATEGORY TO THE LEFT
________ ____
Total
$ ___________
9.
Are you requesting that any portion of the moneys be used to reimburse you or others for
expenditures incurred by you or by others before the granting of the line of credit or issuance of the
general obligation bonds? If yes, please give details including nature of the expenditures, source of
payment of the expenditures and time when such expenditures were incurred.
Yes ( )
No ( )
10.
Do you currently anticipate the future sale of any portion of the project? If yes, please describe the
anticipated sale.
Yes ( )
No ( )
4-7
11.
Will any portion of the proceeds be used (directly or indirectly) to make or finance loans to private
persons or entities? If yes, please describe.
Yes ( )
No ( )
12.
Will there be a private or non-governmental user of the project?. If yes, please list the private and/or
non-governmental user of the project and state their interest in the project. A principal user includes
each person and/or entity who owns more than 5% of the project (if no one owns more than 5%,
name the person and/or entity who owns the largest ownership interest in the project), each person
and/or private entity who leases 5% or more of the project, each private recipient of more than 5% of
the use or services of the project, managers or operators of facilities under contracts with terms
exceeding two years or terms which provide for payment based on a percentage of fees or revenues.
Yes ( )
No ( )
13.
List the name of the entity in which the project will be titled.
14.
Is there any requirement to repay the State any moneys for this project? If yes, set forth the terms of
the repayment.
Yes ( )
No ( )
15.
Does your entity or the project generate revenues that will be used to make payments to the State? If
yes, describe (i) from whom the revenues are obtained, (ii) the revenues, income or payments to the
State, and (iii) the agency, accounts or funds to which they are deposited.
Yes ( )
No ( )
4-8
16.
Will any portion of the proceeds be used to finance a Project which will be used primarily by private
persons or entities or those doing business with such entity? (For example, a road or a building
which will service only a private industry or industrial park.) If yes, please describe.
Yes ( )
No ( )
17.
Do you anticipate a management contract or lease being entered into regarding all or any portion of
the Project. If so, please attach a copy of all contracts, management contracts, leases or subleases
of space with private persons and/or entities relating to the Project. Please describe any anticipated
contracts, management contracts, leases or subleases with private persons and/or entities relating to
the Project, including, without limitation, rent square footage, square footage percentage of the whole
Project, proposed use, payment provisions, etc.
Yes ( )
No ( )
18.
Do you presently expect to change the use of the Project in any way that is not described elsewhere in
this Questionnaire? If yes, please describe.
Yes ( )
No ( )
19.
Is there is a match requirement for the Project? If yes, please describe the amount and nature of the
match and attach verification of the existence and availability of the match and the commitment to use
the match for the Project.
Yes ( )
No ( )
R.S. 39:112 REQUIRES A LOCAL MATCH FOR ALL NON-STATE PROJECTS UNLESS THE
PROJECT IS DEEMED AN EMERGENCY PROJECT BY THE COMMISSIONER OF
ADMINISTRATION OR THE ENTITY HAS ESTABLISHED AN INABILITY TO PROVIDE THE
REQUIRED MATCH
4-9
20.
Does the Capital Outlay Act contains a specific condition for the Project, other than matching funds?
If yes, describe the condition and attach verification that the requirements of the condition have been
met.
Yes ( )
No ( )
THE ANSWER FOR MOST APPROPRIATIONS WILL BE “NO”. IF THERE IS SPECIAL
LANGUAGE CONTAINING SPECIFIC CONDITIONS, IT WILL BE LOCATED DIRECTLY
BENEATH THE APPROPRIATION.
The undersigned does hereby certify that he/she is the duly authorized and acting representative of the
______________________________________ that the responsibilities of such position include responsibility
for coordination of the legal and/or financial matters of the ____________________________________; in
connection with the bond issue in question; that he/she is authorized to provide the information and
representation contained herein for your use and reliance in rendering the opinion requested of you; that the
information and representations contained herein are accurate and complete; and that if any of the information
changes after the date of execution hereof but prior to the issuance of the Bonds for the Project, I will attempt
to notify the Attorney General=s Office, Public Finance Section.
Dated: ______________________ 201___
By: ______________________________________
(Signature)
(Please type) Name:
_________________________________________
Title:
_________________________________________
Entity:
_________________________________________
Address:
_________________________________________
_________________________________________
Telephone #:
_________________________________________
Fax #:
_________________________________________
E-mail Address _________________________________________
4-10
Lines of Credit
Lines of Credit are issued by the State Bond Commission.
The State Bond Commission usually meets on the 3rd
Thursday of each month.
A Request for Lines of Credit form must be submitted in order
for the Commission to consider issuing a Line of Credit
The Commissioner of Administration submits a
recommendation to the Bond Commission regarding which
requests should receive lines of credit
The Bond Commission can approve, reject or defer requests
for lines of credit
Monies advanced on a line of credit shall be spent only in
accordance with the description in the bond authorization
act.
Agendas and actions can be seen on the Commission’s
webpage on the State Treasurer’s website,
http://www.treasury.state.la.us/
4-11
You can check the status of Lines of Credit on the
State Treasurer’s website: www.treasury.state.la.us
Select “State Bond Commission” from the left menu
4-12
 
Scroll down the page to “Bond Commission Meetings”
Prior to the meeting, you can view proposed Lines of Credit
on the links for “Preliminary” and “Posted”. After the meeting,
you can view approved Lines of Credit on the links for each
LOC Certificate of Approval: “LOC1”, LOC2” and “LOC5”
4-13
 
Act 22 of 2011
Priority 1 Cash Lines of Credit
July 2011 Bond Commission
July 21, 2010
Page 1 of 28
Agcy. No.
Agency Name
Project Title
Parish
Priority 1 CLOC
FY 11-12
01-107 Division of Administration
Statewide Roofing, Waterproofing, and Related Repairs and
Equipment Replacement Program
Statewide
7,940,000
01-107 Division of Administration
Shreveport State Office Building Mechanical and Electrical
Renovations
Caddo
3,000,000
01-107 Division of Administration
Capitol Complex Acquisitions, Demolitions, Sitework,
Construction and Renovation of Facilities
East Baton Rouge
19,590,000
01-107 Division of Administration
DPS and ISB Data Centers, Planning, Construction and
Renovations
East Baton Rouge
5,750,000
01-107 Division of Administration
Repair, Restoration and Replacement for Hurricanes Katrina,
Rita, Gustav and Ike, Planning, Construction, Renovation, and
Acquisition
Statewide
132,000,000
01-107 Division of Administration
Statewide Building Condition Assessment
Statewide
7,000,000
01-107 Division of Administration
State Office Buildings Major Repairs, Equipment
Replacement, and Renovations, Planning and Construction
Statewide
3,000,000
01-107 Division of Administration
Statewide Replacement of Single Bottom Elevator Jacks
(Code Compliance), Planning and Construction
Statewide
1,815,000
01-107 Division of Administration
Major Repairs for State Buildings Based on Statewide
Condition Assessment, and Infrastructure, Planning and
Construction
Statewide
34,030,000
01-107 Division of Administration
Mold Remediation and Indoor Air Quality, Planning and
Construction
Statewide
2,000,000
01-107 Division of Administration
Community Water Enrichment Program
Statewide
10,000,000
01-109 Office of Coastal Protection
and Restoration
Morganza to Gulf of Mexico Flood Control Feasibility Study,
Planning, Design, Right of Way and Construction of Levees,
Floodgates and Other Flood Control Systems ($100,000,000
Local Match; $25,000,000 Local In-Kind Match; $442,000,000
Federal Match)
Ascension,
Assumption, Iberia,
Iberville, Lafourche,
Pointe Coupee, St.
Martin, St. Mary,
Terrebonne, West
Baton Rouge
4,740,000
01-109 Office of Coastal Protection
and Restoration
Donaldsonville to the Gulf of Mexico Flood Study ($1,100,000
Local Match; $3,500,000 Federal Match)
Ascension,
Assumption,
Jefferson, Lafourche,
St. Charles, St.
James, St. John the
Baptist
100,000
01-109 Office of Coastal Protection
and Restoration
Westbank Hurricane Protection Project, Planning,
Construction, Right of Way and Utilities ($199,000,000
Federal Match and $52,800,000 Local Match)
Jefferson, Orleans,
Plaquemines
5,095,000
01-111 Homeland Security &
Emergency Preparedness
GOHSEP Building Expansion, Planning and Construction
East Baton Rouge
4,000,000
01-112 Department of Military
Affairs
Statewide Backlog of Maintenance and Repair (BMAR),
Phase 3, and Statewide Infrastructure Rehabilitation, Phase 3
Statewide
1,000,000
01-112 Department of Military
Affairs
Camp Minden, Infrastructure, Rehabilitation, Phase 2,
Planning and Construction
Webster
500,000
01-112 Department of Military
Affairs
State Emergency Warehouse at Camp Villere, Planning and
Construction
St. Tammany
3,400,000
01-112 Department of Military
Affairs
Jackson Barracks Infrastructure, Rehabilitation and
Construction, Historic District Phase 2
Orleans
2,200,000
01-124 Louisiana Stadium and
Exposition District
Zephyrs Baseball Facilities Repair, Renovation and
Improvement
Jefferson
1,170,000
01-124 Louisiana Stadium and
Exposition District
Professional Sports Facilities, Planning and Construction and
Lease Hold Improvements
Jefferson, Orleans
17,500,000
03-130 Department of Veterans
Affairs
Louisiana State Veterans Cemetery in Vernon, Planning and
Construction
Vernon
350,000
04-139 Secretary of State
Louisiana State Exhibit Museum, Planning and Construction Caddo
300,000
04-139 Secretary of State
Chennault Aviation and Military Museum Hanger Building and
Equipment
Ouachita
210,000
04-160 Agriculture and Forestry
Louisiana Animal Disease Diagnostic Laboratory, Planning
and Construction
East Baton Rouge
19,335,000
4-14
 
4-15
Project ID 123456
Project Level Agency
CAPITAL OUTLAY REQUEST
FISCAL YEAR 2011-2012
http://www.state.la.us/ecorts/
REVISED VERSION
Marais
50-MZZ – Fire Station Expansion, Acquisition, Planning and Construction
Project
Page 1
Title
Fire Station Expansion, Acquisition, Planning and Construction
Location Marais
Priority
State IDs
Local/Agency
1
of
2
Emergency Project
X Current Project Requirements
Anticipated Program Needs
Department
of
Management Board
of
Applicant
Agency MZZ Marais
Schedule 50-MZZ
Department
50 MISC-NONSTAT
Parish Evangeline
Senate District 28
House District 38
Site Code
Local/Agency
User
Contact
Phone Number
Fax
E-Mail
Town of Marais
Mayor Placide Guidry
337-123-4567
337-123-7654
mayorguidry@crawfish.com
Address
P. O. Box 9999
City/State/Zip
Marais
LA 79999
Department
User
Contact
Phone Number
Management Board
User
Contact
Phone Number
Cost Estimates
Local/Agency
Department
Management
Board
FPC
Land/Building Acq.
Planning 10%
Construction
Hazardous Materials
Subtotal
Misc./Contingency
Equipment
Total
70,000
75,000
750,000
895,000
75,000
30,000
1,000,000
Time Estimates
Planning (months)
Construction (months)
3
9
If planning has begun, when will it be completed?
4-16
Project ID 123456
Project Level Agency
CAPITAL OUTLAY REQUEST
FISCAL YEAR 2011-2012
http://www.state.la.us/ecorts/
REVISED VERSION
Marais
50-MZZ – Fire Station Expansion, Acquisition, Planning and Construction
Prior Funding
FPC Project No. Assigned to Prior Funding
Authorized Means of Financing
Page 2
Sub-project No.
Amount
Year
Act# Priority
Bond
Bond
Bond
Bond
Bond
Credit
Credit
Credit
Credit
Credit
Total
Proposed New Funding
This project does not require funding in Year 1
Year 1
Year 2
Year 3
Year 4
Year 5
Total
State Funds
IAT
*Local Funds
*Reimbursement Bonds
*Fees/Self-Gen. Rev.
*Revenue Bonds
**Statutory Dedications
Federal Funds
Total
200,000 550,000
750,000
‘250,000
250,000
450,000 550,000
1,000,000
*Describe specific source of funds Town of Marais Facilities Construction Fund
**Type of Statutory Dedication
What fiscal year (FY) was the project or program first submitted for consideration?
Agency Impact Statement
I hereby certify that this project has been reviewed, approved, and integrated into our department's long range strategic plan and
five year budget. The impact of this project's operating budget has been approved.
Name Placide Guidry
Title Mayor, Town of Marais
Date
10/15/2010
Comments
An expansion is needed for our existing fire station. Our population has grown and we need to purchase the
neighboring property and add two bays to our existing fire station along with existing support areas to
accommodate additional fire personnel.
4-17
Project ID 123456
Project Level Agency
CAPITAL OUTLAY REQUEST
FISCAL YEAR 2011-2012
http://www.state.la.us/ecorts/
REVISED VERSION
Marais
50-MZZ – Fire Station Expansion, Acquisition, Planning and Construction
Demonstration of Need
Page 4
Title
Fire Station Expansion, Acquisition, Planning and Construction
Description
Purchase neighboring land to add two bays to existing fire station, and add support areas for
additional personnel
Location Marais
Project Type Expansion/Addition
Facility Type Fire Station
Program / Respond to Emergency Situations
Service Desc.
Present Empl. 15
Future Empl. 30
Citizens Served 20,000
Daily Users
Describe the long Expansion of the fire station should be completed within the next three years. This will allow the fire
range strategic plan department to improve services, decrease response times, and add additional staff. The expanded
(5-Yr) for the
facility and staff is expected to be sufficient for projected population growth for years 3 through 10.
Purpose (Check all that apply)
x Expand Existing Pgm
Relocate Existing Pgm
Add New Pgm
Attract Business
Other
Changes in Mission
Changes in Existing
x Changes in Population
Generate Employment
Address Actual
Changes in Standards
Promote Economic Dev
Address Code Violations
Applicable Guidelines / Standards
Publications,
regulatory
agencies'
guidelines for
the program
Safety and health considerations for the design of Fire and Emergency Medical Services Stations, FEMA,
US Fire Administration, standard for the organization and deployment of fire suppression operations,
emergency medical operations, and special operations to the public by career fire departments NFPA
Minimum or NA Our goal is to have 1-2 firefighters per 1,000 residents.
mandatory
requirements
for above-listed
program
What alternatives were considered? (check all that apply)
x Maintaining Status Quo New Space
x Use Existing Space Less Space
x Renovations of Existing Space
x Expansions of Similar Program Elsewhere
How was the best option determined (Studies, Etc.)? Cost Comparison
Were feasibility studies or needs assessment reports prepared other than this application?
Preparer's Name
Phone
Yes
List socioeconomic and environmental affects of project
Fire department can provide more services with decreased response times thus improving the quality of life for the Marais
residents, decreasing property damage, better insurance rates
Identify and describe other simliar facilities in your area and evaluate their capabilities to meet needs
No similar facilities in Marais
Request Endorsed By:
Senator x Rep. x
Endorser's Name: Boudreaux/Thibodeaux
4-18
program
Project ID 123456
Project Level Agency
CAPITAL OUTLAY REQUEST
FISCAL YEAR 2011-2012
http://www.state.la.us/ecorts/
REVISED VERSION
Marais
50-MZZ – Fire Station Expansion, Acquisition, Planning and Construction
Facility Requirements
Prepared By Fire Chief
Space Requirements: x
Type of Space
Dorm Area
Page 5
Date Prepared 9/1/2010
10
New Space
Number of Occupants
Fire Fighters
Existing Space
Type of Occupants
No Space
NA/Per
1000
Net Area
Apparatus Bay
1
4000 4000
Total Net Area
5000
Burden Factor
Total Gross Area
= 5,500
Total Net Area 5000
Burden Area 500
Temporary Employees
Others
X
1.1
Employees 20
Visitors / Clients 10
Contract Employees
Students / Assistants
Describe additional program
None
requirements (parking, Utilities
Tie-In, Location, Shipping / Receiving,
Public Access, Site Amenities).
What will happen with the
existing facility (demolition,
Continue to use existing facility
remodeled, other program) and
funding if needed?
Renovation / Addition
Describe the condition of the Existing structure 15 years old in fair condition
building and previous
renovations
Describe the extent of the
Proposed addition will add two bays and additional dorm space
occupants during renovation
and required funding
Fire Department will continue to occupy existing facility during project
Other
Provide contact information if the facility's asbestos management plan was consulted for abatement requirements.
Contact Name Phone
Roof
What is the current age, condition, and type of the existing roof and anticipated date of replacements?
Age of Roof (yrs) 15 Condition Good
Replacement Date Type built up roof
Describe roof penetrations,
equipment, etc.
4-19
100
proposed renovation / addition
Describe the location of
What amount of the construction budget addresses modifications required to
Meet the "Americans with Disabilities Act Accessibility Guidelines (ADAAG)"?
Hazardous Materials
What hazardous materials are addressed in the construction budget?
Underground Storage Tanks PCB's Lead Paint Asbestos
Enter the date if site has been surveyed for underground storage tanks.
Project ID 123456
Project Level Agency
CAPITAL OUTLAY REQUEST
FISCAL YEAR 2011-2012
http://www.state.la.us/ecorts/
REVISED VERSION
Marais
50-MZZ – Fire Station Expansion, Acquisition, Planning and Construction
Construction Cost (cont.)
Source of Data R.S. Means
Page 6
Date Prepared 9/1/2010
List special cost affecting
factors considered (unfinished
warehouse space, extraordinary
HVAC, etc.).
Cost of Construction Calculation (Provide COST/S.F. for Roofing Projects)
Net Area
1000
140
Cost/S.F.
140,000
Area Cost
Apparatus Bay
4000
140
560,000
Burden Area
500
100
50,000
Total / Average / Total 5500 136.36
750,000
Additional Line Item Expenses
(Parking, Utility Tie-In, Security System, etc.)
Quantity
Item
Unit Cost
Total
Subtotal of Additional Line Item Expenses
Total Construction Cost 750,000
Equipment Costs
Item
Item Costs
30,000 0 0 0 0
30,000
Dorm Furnishings
Total Equipment Costs
Check this box if this program is for renovation or relocation of an
existing program and the use of existing equipment discontinued.
If so, explain?
If this project is a current year request, attach an itemized breakdown with unit costs
and an estimated useful life of the equipment with final submission to Facility Planning.
4-20
Type of Space
Dorm Area
Project ID
123456
CAPITAL OUTLAY REQUEST
FISCAL YEAR
http://www.state.la.us/ecorts/
Project Level Agency
MARAIS
50-MZZ – Fire Station Expansion, Acquisition, Planning and Construction
2011-2012
Operation Budget (Expenditures)
Page 7
(Should match submittals BR-1 and BR-2
to Office of Planning and Budget)
Existing Operating Budget
Current Year Budgeted
Annual Projected Increase (Decrease)
After Project Completion
Salaries
Other Compensation
Related Benefits
Travel
Operating Services
Supplies
Professional Services
Other Services
Debt Services
Interagency Funds
Acquisitions
Major Repairs
Unallocated
695,000 0
70,000 0 0
25,000
5,000 0 0 0 0
20,000
185,000
400,000 0
39,500 0 0
25,000
20,000 0 0 0 0
10,000
73,820
Total Expenditures 1,000,000 568,320
Total Positions
20
30
Operation Budget (Financing)
State General Fund (Direct)
0
0
State General Fund by:
Interagency Transfer
Fees and Self-Generated Rev.
Statutory Dedications
Interim Emergency Board
Federal Funds
0
1,000,000 0 0 0
0
1,568,320 0 0 0
Total Financing 1,000,000 1,568,320
Balance
Excess / Deficiency of Expenditures Over
Financing (should = 0)
0
0
Operating Budget (Summary)
Year 1
Year 2
Year 3
Year 4
Year 5
State Gen. Fund (Direct)
Interagency Transfer
Fees/Self-Gen. Revenue
Statutory Dedications
Interim Emergency Board
Federal Funds
Total Means of Financing
0
0
0
0
0
0
0
0
0
0
1,450,000
1,508,000
1,568,320
1,631,052
1,696,294
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,450,000
1,508,000
1,568,320
1,631,052
1,696,294
Comments
We project that revenue from property and sales taxes will increase by at least 4% annually.
4-21
 
Project ID 123456
Project Level Agency
CAPITAL OUTLAY REQUEST
FISCAL YEAR 2011-2012
http://www.state.la.us/ecorts/
REVISED VERSION
Marais
50-MZZ – Fire Station Expansion, Acquisition, Planning and Construction
Certification Questionnaire
1) What was your budget for capital improvements for the last 3 years?
Current Year 1,270,941
Page 8
Last Year 544,747
2 Years Ago 6,381,294
2) What was your undesignated/unreserved general fund balance for the last 3 years?
Current Year 981,993
Last Year 2,880,175
2 Years Ago 1,496,341
3) What was your designated/reserved general fund balance for the last 3 years?
Current Year 4,969,474
Last Year 5,395,420
2 Years Ago 4,794,288
4) What is your ad valorem tax capacity?
Millage Authorized 11.62 Millage Levied 11.62
When did you last have an election to renew or increase millage?
Did the electors approve or reject the millage renewal or increase?
How much was requested?
(mills)
(mills)
approve
reject
5) What is your local sales tax?
Percent Authorized 3.00 Percent Levied 3.00
When did you last have an election to renew or increase the percent?
Did the electors approve or reject the percent renewal or increase? x
How much was requested? 0.50
(percentage)
10/15/2005
approve
reject
6) Have you had an election to obtain voter approval for a bond issue for this or other projects? x
Did the electors approve or reject the issue? x approve reject
Do you plan to have an election to obtain voter approval for a bond issue for this or other projects?
yes x no
7) Is this project for which you are requesting state funding the type for which revenue will be generated?
yes x no
(i.e. parking fees; water; sewer or other utility fees; etc.)
If so, please describe the source and projected amount of the revenue.
yes
no
Source 1
Source 2
Source 3
Amount
Amount
Amount
8) How much do you receive from the Parish Transportation Fund?
Current Year 0
Last Year 0
2 Years Ago 0
9) Have you been approved for or received funding from any other state program for this project?
If so, how much and from what source?
Source 1
Agency/Program
Current Year
Last Year
2 Years Ago
Status
Source 3
Agency/Program
Current Year
Last Year
2 Years Ago
Status
Yes x no
Source 2
Agency/Program
Current Year
Last Year
2 Years Ago
Status
Source 4
Agency/Program
Current Year
Last Year
2 Years Ago
Status
4-22
Project ID 123456
Project Level Agency
CAPITAL OUTLAY REQUEST
FISCAL YEAR 2011-2012
http://www.state.la.us/ecorts/
REVISED VERSION
Marais
50-MZZ – Fire Station Expansion, Acquisition, Planning and Construction
Certification Questionnaire (cont)
10) Have you been approved for or received funding from any federal program for this project?
Page 9
Yes x no
If so, how much and from what source?
Source 1
Agency/Program
Current Year
Last Year
2 Years Ago
Status
Source 3
Agency/Program
Current Year
Last Year
2 Years Ago
Status
Source 2
Agency/Program
Current Year
Last Year
2 Years Ago
Status
Source 4
Agency/Program
Current Year
Last Year
2 Years Ago
Status
11) Have you been approved for or received funding from any private source for this project?
Yes x no
If so, how much and from what source?
Source 1
Agency/Program
Current Year
Last Year
2 Years Ago
Status
Source 3
Agency/Program
Current Year
Last Year
2 Years Ago
Status
Source 2
Agency/Program
Current Year
Last Year
2 Years Ago
Status
Source 4
Agency/Program
Current Year
Last Year
2 Years Ago
Status
12) If not a local government entity, describe the legal status of your entity.
The above information is certified by:
Name:
Placide Guidry
Title:
Mayor, Town of Marais
Contact Person:
Placide Guidry
Date:
10/20/2010
Phone Number:
337-123-4567
4-23
State of Louisiana
HOUSE OF REPRESENTATIVES
HOUSE OF REPRESENTATIVES
District 38
October 4, 2010
Division of Administration
Facility Planning and Control
Post Office Box 94095
Baton Rouge, LA 70804-94095
Re:
Fire Station Expansion, Acquisition, Planning and
eCORTS Request #123456
Fire Station Expansion, Acquisition, Planning and Construction
123456
To Whom It May Concern:
The Town of Marais has requested my assistance with their Capital Outlay Request for fiscal
year 2011-2012. They are applying for $750,000 to be used in constructing a
Expansion, Acquisition, Planning and Construction.
has requested my assistance with their Capital Outlay Request for fiscal
. They are applying for $750,000 to be used in constructing a Fire Station
Acquisition, Planning and Construction.
has requested my assistance with their Capital Outlay Request for fiscal
Fire Station
I have reviewed their application and fully support this project.
I have reviewed their application and fully support this project.
Any consideration that you can give the Town of Marais in this matter will be deeply
appreciated.
Any consideration that you can give the Town of Marais in this matter will be deeply
Sincerely,
Representative Boudreaux
District 38
4-24
State of Louisiana
SENATE
District 18
October 4, 2010
Division of Administration
Facility Planning and Control
Post Office Box 94095
Baton Rouge, LA 70804-94095
Re:
Fire Station Expansion, Acquisition, Planning and Construction
eCORTS Request #123456
Fire Station Expansion, Acquisition, Planning and Construction
123456
To Whom It May Concern:
The Town of Marais has requested my assistance with their Capital Outlay Request for fiscal
year 2011-2012. They are applying for $750,000 to be used in constructing a
Expansion, Acquisition, Planning and Construction.
has requested my assistance with their Capital Outlay Request for fiscal
. They are applying for $750,000 to be used in constructing a Fire Station
ng and Construction.
has requested my assistance with their Capital Outlay Request for fiscal
Fire Station
I have reviewed their application and fully support this project.
I have reviewed their application and fully support this project.
Any consideration that you can give the Town of Marais in this matter will be deeply
appreciated.
Any consideration that you can give the Town of Marais in this matter will be deeply
Sincerely,
Senator Thibodeaux
District 18
4-25
The purpose of this Request is to gather information and representations which will assist the
Attorney General of the State of Louisiana and Bond Counsel to the State of Louisiana in determining
whether the moneys from the line of credit being requested by you and to be issued by the State Bond
Commission on your behalf and/or use of proceeds of the State of Louisiana’s general obligation bonds
issued on your behalf will comply with the Louisiana Constitution, the provisions of the Internal Revenue
Code of 1986, as amended (the “Code”), and applicable income tax regulations to ensure that interest
payable by the State on such bonds will be tax exempt. If you have questions regarding this questionnaire,
you can contact the Public Finance Section of the Attorney General's Office at (225) 326-6020.
In order to obtain a line of credit, you must establish that the project is ready to proceed and that
there is no impediment to the sale of bonds by the State on the date the line of credit is granted.
Responses to the questions herein may be stated in the spaces provided or on attachments to
this Request. The Request should be approved and signed by a duly authorized representative who is
responsible for coordination of the legal and financial matters and concerns of your entity in connection
with the proposed bond issue. Please respond as accurately as possible.
4-26
 
 
4-27
 
 
4-28
- 3-
4-29
4-30