June 24, 1999
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To: |
All UPS Agencies |
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From: |
Ronald S. Mitchell, Director |
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Subject: |
941/L3 W-2 Reconciliation Packets for 6/30/99 |
Attached is the 941/L3 reconciliation packet for the quarter ending June 30, 1999. Procedures for reconciling the various reports are found in Section 4.02 of the OSUP Standard Accounting Procedures Manual.
W-2 totals are used by OSUP to reconcile federal and state tax payments to be remitted. As a result, employee W-2 exception totals and/or other outstanding amounts appear as outstanding items on the Outstanding Amounts Report. Consequently, agency payroll personnel must resolve these W-2 exceptions, other outstanding 941/L3 tax adjustment amounts and invalid Social Security/Medicare Wage exceptions by correcting employee wage data (i.e., current pay wage adjustments, balance adjustments, etc.). W-2 Exception Reports and/or Social Security/Medicare Wage Exception Reports are included in the reconciliation packet for those agencies that have exceptions.
Note: It is imperative that agencies work their exception reports regularly to avoid having to do W-2cs, amended 941s and 941cs at the end of the calendar year. The W-2 and SSEC/Medi Wage Exception Reports are sent out every pay period.
Any questions regarding the 941/L3 W-2 Reconciliation or future training sessions should be directed to one of the following members of the User Services Unit:
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Stacey Guilbeau |
342-5377 |
Debbie Causey |
342-5950 |
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Karen Antoine |
342-5354 |
Lawanna Green |
342-5345 |
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Paula Rotolo |
342-5357 |
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RSM:PAR:mmh
Attachment
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