OFFICE OF STATE UNIFORM PAYROLL MEMORANDUM #99-49


April 15, 1999

To:

All UPS Agencies

 

 

From:

Ronald S. Mitchell, Director

 

 

Subject:

Memorial Day Holiday

Although Monday, May 31, 1999 is a holiday, the OSUP Help Desk staff will be working to process payroll for pay period 05/17/99 through 05/30/99 for payday 06/04/99. However, the input (on-line and interface) of payroll entries will follow the early schedule. It is mandatory that the systems be closed at 11:30 a.m. in order to process calc and related activities. Please adhere to the following schedule for payroll processing purposes:

1.

The deadline for Interface agency transactions will be 10:00 a.m., Monday, May 31, 1999.

2.

The On-line Time Entry and Master Record Access systems' deadlines will be 9:00 a.m. for timekeepers and 11:30 a.m. for headquarters staff on Monday, May 31, 1999.

3.

EFT (Direct Deposit) file transmission to the bank will be processed Tuesday, June 1, 1999. EFTPS (Federal & State taxes) file transmission to the bank will be processed Thursday, June 3, 1999.

4.

Terminated employee checks and Client/Resident employee checks/earnings statements should be available to local agencies to pick up at OSUP by 2:00 p.m., Tuesday, June 1, 1999. Out-of-town agencies should receive these checks via United Parcel Service (UPS) before 4:00 p.m. Wednesday, June 2, 1999.

5.

All checks distributed through direct mail will be mailed as usual on Wednesday, June 2, 1999. Earnings statements of employees on Direct Deposit will also be mailed on Wednesday, June 2, 1999, provided that there are no problems.

6.

Agencies' payroll reports should be distributed on Tuesday, June 1, 1999. However, these reports will be available for viewing in BUNDL around 4:00 p.m., Monday, May 31, 1999, if there are no processing problems.

7.

Agency Requested Payables will be accepted until Tuesday, June 1, 1999, 8:30 a.m. as we usually do with Monday holidays and distributed per normal deadlines. These requests may be faxed (except for batches that include void check requests).

If you have any questions regarding the above, please call the UPS Help Desk at (225) 342-8928.

RSM:CS:mmh


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