OFFICE OF STATE UNIFORM PAYROLL MEMORANDUM #99-48


March 31, 1999

To:

All UPS Agencies

 

 

From:

Ronald S. Mitchell, Director

 

 

Subject:

941/L3 W-2 Reconciliation Packets for 03/31/99

Attached is the 941/L3 reconciliation packet for the quarter ending March 31, 1999. Procedures for reconciling the various reports are found in Section 4.02 of the OSUP Standard Accounting Procedures Manual.

W-2 totals are used by OSUP to reconcile federal and state tax payments to be remitted. As a result, employee W-2 exception totals and/or other outstanding amounts appear as outstanding items on the Outstanding Amounts Report. Consequently, agency payroll personnel must resolve these W-2 exceptions, other outstanding 941/L3 tax adjustment amounts and invalid Social Security/Medicare Wage exceptions by correcting employee wage data (i.e., current pay wage adjustments, balance adjustments, etc.). W-2 Exception Reports and/or Social Security/Medicare Wage Exception Reports are included in the reconciliation packet for those agencies that have exceptions.

Note: It is imperative that agencies work their exception reports regularly to avoid having to do W-2cs, amended 941s and 941cs at the end of the calendar year. The W-2 and SSEC/Medi Wage Exception Reports are sent out every pay period.

Any questions regarding the 941/L3 W-2 Reconciliation or future training sessions should be directed to one of the following members of the User Services Unit:

Stacey Guilbeau

342-5377

Debbie Causey

342-5950

Karen Antoine

342-5354

 

 

 

RSM:SKG:mmh

Attachment


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