OFFICE OF STATE UNIFORM PAYROLL MEMORANDUM #99-46


March 25, 1999

To:

All UPS Agencies

 

 

From:

Ronald S. Mitchell, Director

 

 

Subject:

Report of Aged Outstanding Payroll Checks

Attached is the BL1537-01 report, Aged Outstanding Checks by P/R Reporting Number, for period ending February 28, 1999. This report list the outstanding payroll, supplemental, and service checks issued for your agency. Please refer to the OSUP Standard Accounting Procedures Manual, Section 1.07 for processing instructions.

By June 30, 1999, each agency must:

1.

Clear as many of these outstanding checks as possible. DO NOT rework checks handled on previous reports. It should be noted that the Department of Revenue is not required to publish notice of any items which are less than $50, and agencies are NOT REQUIRED to clear these checks.

 

 

2.

Report to Office of State Uniform Payroll the status of each outstanding check by notation on the attached report.

When sending your report to the Office of State Uniform Payroll, make certain that the attached letter of certification (UPR/F31) is signed by your department head and included. Prior to forwarding the BL1537-01 report to OSUP, make a copy for your records. Do NOT forward to OSUP aged checks issued to employees who are unable to be located. Any checks issued to employees who are not due the money should be voided per instructions in OSUP Standard Accounting Procedures Manual, Section 2.01.

For additional information, please contact Clark Silvey at (225) 342-6427. Your cooperation is appreciated.

RSM:CRS:mmh

Attachments


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