WHAT IS FORMS MANAGEMENT?

Forms Management is the vehicle that establishes standards for the creation of forms within an organization and is responsible for their analysis and economical design, the control, production and inventory processes and the warehousing / distribution functions. How does this technical language relate to you? The Office of State Printing and Forms Management Section will do all this for you by providing the following important services:

Forms Analysis and Design
Forms Management analyzes your needs and provides design services to create the best possible form to fit your requirements. Whether done from scratch or revisions to an existing document, we will design the most efficient form possible by analyzing the information flow and usage required to accomplish the purpose. This process will result in cost savings gained from better productivity and operating efficiences through proper analysis and forms design. As an added benefit and cost saving to you, our design service enables us to provide camera ready copy or a disc to the printer resulting in little or no composition charge in most cases.

Forms Control and Inventory
Forms Management helps you get a handle on the forms you use by gathering samples of each form, assigning control numbers and surveying the users to determine how the form is used, order points, inventory quantities and quality standards. The process results in a system which exposes duplication, indicates forms which can be combined, identifies construction inefficiencies and determines proper order quantities. You authorize all orders and benefit from the elimination of stock-outs or inventory excesses. We handle the bid process based on State Purchasing procedures, place the orders with the appropriate vendor and receive and warehouse the inventory. We then ship the product to you as you need it and you are not billed for the product until it is delivered to your location or using department.

Warehousing / Distribution
By having Forms Management warehouse your business forms, you save valuable storage space and free up your personnel for more critical tasks. Your forms are packaged to your specifications so when the units are released, departments do not receive too much of an item at one time, thus avoiding wasted materials and space. Finally, Forms Management ships your printed material directly to the using location or department based on the need by date specified on the requisition form.

Benefits of Forms Management
The primary benefit of utilizing your State Forms Management Section is that you will be relieved of the worry and hassle involved with the design, control, procurement, warehousing and distribution of the forms you use. Your resources are freed up so you can take care of managing your business while enjoying the cost savings derived from a professionally managed forms program.

As an added benefit, Forms Management works in partnership with the State Printing Section which enables us to have face to face daily control over many of your printing requirements. This results in a high quality product, produced at the lowest possible cost and ready on time. Put your Office of State Printing and Forms Management Section to work for you and begin enjoying the benefits!