Tips and Hints

Tips and Hints

General

Welcome to the Louisiana Vendor Registration system. We want your visit to this site to be as productive as possible and have developed some useful tips to help you use this system.

It is suggested that you print a copy of these instructions so you may follow the various topics as you navigate through the system.
The Vendor Registration System is self-administered. You are responsible for the content of your file and any subsequent updates. Failure to enter all of the mandatory information will not enable us to post your vendor file on the Internet. Likewise it is important that all information is entered correctly. If, for example, you enter an incorrect e-mail address, we will call you to tell you that the e-mail was returned. If the phone number is also incorrect, your information shall be deleted.

Being a registered vendor does NOT guarantee the receipt of electronic notification for all applicable solicitations. Vendors must routinely check our LaPAC Bids site for a listing of current business opportunities. The Division of Administration shall not be responsible if a vendor does not receive an electronic notification for any particular solicitation. This notification is provided as a convenience only. The Division of Administration neither accepts nor assumes responsibility for electronic notification under all circumstances.

Create a New User ID and Password

From the Vendor Public Menu select Vendor Registration and click. This will take you to the Electronic Vendor Registration screen. After you accept the terms that are listed above, you will be taken to the Vendor Login Information screen.

To register your business you must first establish a User ID and Password. The User ID and Password must contain at least 6 characters with no spaces or special characters. Use something that you find easy to remember. You will need this User ID and Password each time you need to change your information or register for new commodity classes.

Next type in your 9-digit Federal Tax ID number, with no spaces or special characters. Your Federal ID number, for some businesses, may be your social security number. Finally type in your e-mail address. Failure to supply a valid e-mail address will result in your removal from the system. The Federal ID number and User ID will not be shown to the public.

Confirmation of your registration status will be sent to your e-mail address for each commodity class that you have selected. If you do not receive an e-mail from us within 2 working days, make sure your e-mail address is valid. If it is not correct, please correct it, and the confirmation messages will be sent to the correct address. We will also attempt to reach you by phone if the e-mail message is returned. If both your e-mail address and telephone number are incorrect, your file will be removed from the Vendor database.

After you have completed your vendor login information, click on the Next button to take you to the Vendor Location Information screen.

Vendor Location Information

Enter your Company Name: This should be the way your company is normally referred to in correspondence, etc. (Mandatory Field)

Enter Division Group or Subsidiary, if required.

Enter your First Name followed by your Last Name. (Mandatory Field)

Enter your Address (Mandatory Field)

Use the second Address line for any additional information.

Enter your City. (Mandatory Field)

If you reside in LA select the LA Parish from the drop down menu.

Use the drop down menu to select the US State. (Information required in either this field or the next field)

If non-US enter the appropriate Province and Country information.

Enter your Zip Code (Mandatory Field) and the four-digit extension if you know it.

Enter your Phone Number (Mandatory Field) and extension if applicable.

Enter your FAX Number where applicable.

Enter your Toll Free Number if applicable.

Your e-mail address will automatically be entered from information entered earlier.

Click on the Next button to take you to the Commodity Selection screen. From this screen you will select commodity classes for which you wish to receive e-mail notification.

Commodity Class Selection

To receive e-mail notification for selected commodity classes follow these easy steps (a list of commodity codes and their corresponding categories can be found here):

Click on the LaPAC Category. (The commodity classes will automatically be displayed.)
Click the commodity class. (The selections will appear in the bottom portion of your screen.)
Click the Return to Category button and select the next Category and repeat the process.

Any previous selections for a different LaPAC Category will already have been saved and will be displayed in the bottom portion of your screen. To delete any commodities selected in error, simply click the Remove button on the bottom of the selection screen.
After you have made your final selections, click the Next button to review all of your information.

If company information is not correct, you can return to the Vendor Change Menu using the provided link to do so. Three buttons are provided for commodity information. If commodity information is correctly listed at the bottom of the page, the SAVE YOUR COMMODITY INFORMATION button should be selected and the Submit button pressed. If you do not wish to save commodity information, the EXIT WITHOUT SAVING COMMODITY INFORMATION button should be selected. In order to modify inaccurate commodity information, the ADD/REMOVE COMMODITIES button is provided. After making one of the 3 choices, the Submit button must be pressed to complete your registration.

Vendor Change Menu

If you need to change any of your information that you have previously supplied, it easy to do so. From the main Vendor Menu, click on the Change Vendor information link. From this screen you have the following options: Change Your Password, Change Company Information, Change Location Information, or Add/Remove Commodities.

If you want to change your password click on the Change Password link. If you have forgotten your password and typed in an incorrect password an "Invalid password entered" message will be displayed. You may then click on the E-mail My Password link and your password will be sent to you. If you want to change your company information click on the Change Company Information link. All of your company information will be displayed and you may change information previously supplied. Likewise you may change information concerning location or commodities. If you add a commodity class to your list, or change your e-mail address, you will again receive e-mail confirmation.