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Actuals may be revised under the following circumstances:
- An
actual should be modified only if a revision or correction
is necessary to make the data accurate.
- Typos
or other entry errors may be corrected.
- Corrections
to make actuals cumulative, rather than discrete,
are allowed.
- Modifications
are acceptable when preliminary numbers were reported
because final figures were not available at the time
of the progress report.
- As
with modifications to quarterly targets, a brief explanation
of why the revision is necessary should be provided
in the comment column.
Of
course, a wholesale correction of actual performance data
will be subject to the close scrutiny of reviewing entities.
At the close of the fourth quarter reporting period, OPB
will send a list of revised actuals to the Legislative
Fiscal Office and the Office of the Legislative Auditor
for their review. You may be asked to provide additional
explanatory material regarding revisions made to actual
figures. To ensure that a record of the actual figures
reported on earlier progress reports is kept, the OPB
will keep copies of each quarter's report on file. In
addition, fourth quarter correction of actual data will
not mitigate any negative reviews of earlier quarterly
reports.
LaPAS
not only allows a comparison of actual with expected
performance, but builds an historical database of actual
performance data. Therefore, it is important to record
"prior year actual" values for performance
indicators. Report prior year actual values at midyear
(second quarter report) and yearend (fourth quarter
report). Use the actual performance indicator values
for the immediately preceding fiscal year. (For example,
if you are submitting a performance progress report
for FY 1998-99, the prior fiscal year is FY 1997-98.)
Generally, the prior year actual values entered at midyear
should require no reentry or revision at yearend. If,
however, a value was incorrectly calculated or entered
at midyear, then the value should be revised in the
yearend (fourth quarter) report.
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