In addition to the information and documentation requested on the Suggested Checklist for the Review of Professional, Personal, Consulting and Social Service Contracts webpage,contracts awarded through the RFP process should be submitted to OCR with the following supplemental information and documentation.

• Selection Memorandum signed by agency head, which should include details regarding the procurement and evaluation process
• Proof of Advertisement and electronic notification in LaPAC in accordance with LA R.S. 39:1503
  • 30 days for consulting services contracts
  • 14 days for social services contracts
  • 15 days for Department of Transportation and Development Contracts
• Verification that most current PrequalifiedOfferersList was used to solicit proposers for consulting services contracts or a list of social services providers solicited for social services contracts
• Summary of grades, including costs for all proposals
• Copies of individual grading sheets from each evaluator for each proposal, signed by the individual evaluator, if scoring was done individually. If consensus scoring was used, a statement to this effect should accompany the scoring summary
• Copy of the RFP and any addenda issued
• Questions and answersreceived and issued, if applicable
• Winning proposal(s)
• Award letter(s) and loser letter(s)
• Contract which includes all standard clauses as well as the Entire Agreement and Order of Precedence clauses
• For IT consulting services, an approved IT-10, if over $100,000 and if required bythe Office of Information Technology